November 3, 2017

More and more ISVs and SMEs decide to hire the dedicated development team. Often, they’re encouraged by the competitors’ success and positive experience. Sure, many of the software companies are familiar with this process. But how to start if you’re doing it for the first time and what’s even more important, how to make the right choice? In this article, we will give you some general advice on hiring the dedicated development team as well as explain nuances and the process of looking for offshore development team that’ll become a valuable addition to your business.

Table of Content


Let’s start at the very beginning. The dedicated development team is one of the engagement models where a client and the software development company have a contract on a project with specific requirements for its development process. The outsourcing company looks for the development resources that suit the client’s project scope and framework among other requirements.  The client, in turn, provides the necessary resources for the project such as; information, payment of the team’s salary, provider’s fee which includes the overhead, administrative and infrastructure expenses. In general, the client has full control of the project as well as the team, while the outsourcing providers hire dedicated developers, house team members, and provide administrative support.

This business model is mainly used for long-term projects which over time are expected to have different thus, very dynamic requirements in terms of the scope. Also, the dedicated development center is a suitable approach when the client’s core team lacks specific skills and experience to work on the project, or it is a challenge to acquire such full-time developers from the client’s residential country. Therefore, the general idea behind hiring the dedicated development team is for a client to acquire quality, unique and project-specific solutions from the offshore developers.

From the start to completion of the project, the communication between the dedicated offshore developers and the client, directly or through a project manager, is usually frequent and very interactive. This allows the client to assess the progress of the project while the offshore team gets to learn more about the project requirements.

dedicated software development team model comparison with other offshore development models
Comparison of the Dedicated Software Development Team model and other outsourcing approaches.

With today’s technology, access to solutions for office problems is easy, efficient, and cost-effective. With communication and collaboration enabling software such as Trello, and project management software like Jira, employees can collaborate in real time, hold online conferences, present business plans, discuss and approve them at the comfort of their couches.

Screenshot of the Jira as the tool for the management of the dedicated development team
Such tools as Jira have completely effaced the boundaries between software developers located in different countries.

Such mobility has enabled any company to hire the dedicated development team from remote areas with ease.

Dedicated software development centers have become very popular among software companies for the following reasons:

Significantly Lower Developers Cost Expenses and Product Development Time

It is tedious and expensive to either hire new staff or train the current employees for a project, while there is a global talent pool of ready-made skilled and experienced resources out there. Thus you hire the dedicated development team that can work on your project and still is part of your product team from the collaboration with the full-time staff. While the dedicated software developers are also working, they can train your local employees equipping them with the necessary skills to take part in the project especially, if it is too vast.

In addition, you do not have to tire yourself in searching and recruiting the resources for the project instead, the offshore development company is the one tasked with hiring the dedicated development team to meet your project’s requirements. Also, you incur zero expenses on office expenses and availing workplace.

Flexibility of The Dedicated Team

You can divide the project into different tasks and from the constant and interactive communication you will be having with the dedicated development center, it will be easy to determine task priorities and communicate on changes in project requirements. Also, the offshore developers can openly inform you about any problems they would be facing in product delivery.

Better Staff Management

 As a client, you have full control and the option of managing the team in whichever that suits you, just like the in-house team. You can choose to manage it on your own or appoint a project manager from the outsourcing software company or your organization to represent you. Either way, you will have complete hands on the dedicated developers and the project and you can scale it by adding or dismissing members, for the team’s proficiency or according to your actual development resources needs.


Let’s consider some of best practices to hire offshore developers and how those businesses have benefited from it.

  • Marine software used at the Norwegian Research Institute and the Food and Agriculture Organization of the United Nation. Its development was first initiated in-house. Afterward, a dedicated team was hired to continue with the development. Together with the in-house scientists and interactions with users, the software is now a highly specialized product or database tools used during fisheries research and surveys.
  • UK Promotion Group LLC has also had a chance to hire the dedicated development team for creating an app whose time to market was essential because of a fixed launching date. However, the offshore team managed to complete the project ahead the deadline with 20% expenses off and the app was flawless.


Product development requires intensive planning and comprehensive details that cover the project’s purpose, goals, principles of implementation, the time needed for the offshore development, expected results, and any additional technical requirements for the efficient development process. Without a detailed Product Requirement Document and Functional Specification Document, there will be misunderstandings between the client and the dedicated team; a lot of time will be wasted as well as finances.

  • A Product Requirements Document (PRD) is an initial document, outlining all the project’s functionality, requested features, mock-ups work scope, and duration. The PRD is what enables the client and the developer to come to an agreement on the outsourcing project and ideas behind it. The document helps reduce the chances of major changes in the future as a result of the procedural prospective amendments to the project.
  • Functional Specification Document (FCD) is a formal statement between the outsourcing development company and the client. This is a very detailed description of the software system’s functional requirements. It includes the development sprints description as well as the order of the tasks, and conditions of the project. As a rule, FCD is used as an attachment to the contract where the outsourcing company takes a commitment to provide the capabilities described in the document. The client agrees to consider the project as completed if it provides the functionality specified in the FRD.


sofrware product development roadmap
An experienced dedicated team service provider can help you to create a product development roadmap or improve the existing one.

Speaking of the dedicated team projects, as the developers are managed directly by the customer, both documents are used by the customer for internal needs.

As the client has full control over the dedicated team, both documents are used by the customer to manage offshore developers.

Even though having a list of the required development resources and their skill set is enough to start to work with the dedicated team, it is highly recommended to have both documents prior to the launch of the dedicated development center.

When you have decided to hire the dedicated development team, you can easily set it up in the following ways but first, you need to know what type of a client you are as far as having is concerned.

The picture that describe how to build dedicated development team process scheme

The Client with The Detailed Scope Of Work

client who already have technical specifications for the dedicated development team project illustrationThis is a client who has the whole Product Requirement Document (PRD) and/or Functional Specification Document (FSD) in his hands with the detailed functionality of the product to be developed, planned sprints, technology stack, ready and just requiring to hire the dedicated development team to work on it. Such a client has the full scope of the project, knows the specific number and skills the team members should have.


  • The client negotiates on the pricing, project scope, and requirements needed for the project, with the dedicated software provider.
  • The outsourcing company searches for the required number of skilled individuals then avail candidates’ CVs and certificates to the client who determines whether they fit the description of what he/she is looking for.
  • The client goes through the individuals’ resumes and further organizes interviews either, face to face or remotely with the developers to determine if they fulfill his description. For more tips and tricks on reading the developers’ CV check our article “How to Hire a Programmer: CV Interpretation
  • However, if the provider’s workforce cannot fulfill the client’s requirements, the outsourcing provider searches for other professionals on behalf of the client. The individuals having gone through the developer, the client also assesses them through interviews and from their CVs and certificates.

The Client with The Pure Idea and Need

Illustration of the client who don't have technical specifications for the dedicated development team projectThis is a client who has some of the outsourcing project’s specifications but has very little know-how of the product delivery process and in turn, the project’s workforce size and member’s expertise is also unknown.

Nevertheless, from the outsourcing provider’s experience from working with previous clients with various project requirements, they can help you put down the initial document all in accordance with the product development and its requirements.  This will help the client save time and extra costs plus, there are much higher chances for project success with a more specified PRD. One of the main benefits to hire the dedicated development team is that you are free to choose the software development company that has already accumulated experience of the previous customers and outsourcing projects thus bring extra perks to the development process. Their expertise will become your keys to success even in new business verticals and technologies.   

After the outsourcing provider, having helped the client in mapping out the PRD and/or FSD, the process is the same as that of the client with a detailed scope of work.


Geographical Location

Eastern Europe

The most popular locations to hire the dedicated development team in Eastern Europe are Ukraine, Bulgaria, Slovakia, Hungary, Poland, and Russia. Eastern Europe has grown to become an arresting offshore location for Western Europe and the USA. For example, if you hire the dedicated development team in Ukraine, you’ll get access to the great talent pool of high-quality skills, low labor costs, and good production quality.

Pros: There is the physical closeness to Eastern Europe, business relationships and high-quality developers that companies can benefit from.

Cons: The cost of outsourcing in Western Europe could be more expensive as compared to the Middle East and Africa.


China and India are the two most known countries in Asia as the places to hire the dedicated development team. The region has a growing and developing IT sector whose majority of customers are the Western Europeans.

Pros: Low cost of outsourcing services.

Cons: Lack of Intellectual property security. Thus, the products would be easily duplicated with a low comeback.

Middle East

Egypt, Jordan, Israel, and the United Arab Emirates (UAE) are the Middle East countries competing with Tunisia, Ghana, and South Africa. The region is also appealing for outsourcing dedicated teams by multinationals like the Indians companies which have expanded by outsourcing from Egypt.

Pros: Large multilingual population which as a result brings competition, therefore, the labor is cheap and of relatively high quality.

Cons: Most part of this region is political volatile thus could be unappealing to foreigners with interests to outsourcing there.


EASTERN EUROPEThere is the physical closeness to Eastern Europe, business relationships and high-quality developers that companies can benefit from.The cost of outsourcing in Western Europe could be more expensive as compared to the Middle East and Africa.
ASIALow cost of outsourcing services.Lack of Intellectual property security. Thus, the products would be easily duplicated with a low comeback.
MIDDLE EASTLarge multilingual population which as a result brings competition, therefore, the labor is cheap and of relatively high quality.Most part of this region is political volatile thus could be unappealing to foreigners with interests to outsourcing there.

Technology Expertise

Contact, meet, and discuss with the prospect developer as well as the dedicated team to evaluate their technical expertise. The best way to get the idea about the outsourcing development company’s technical expertise is to have a look at their previous projects build on required technology and request references from their customers. Also, it is worth to check if you and the dedicated development team service provider share the same vision of the project implementation roadmap. This will show whether they’re experienced in your business vertical, technologies and how likely are you going to get the synergy with contractor’s management staff and hire the dedicated team they will put together.


The dedicated team model should be a win-win situation for you and the developer in terms of finances. They should provide services worth your investment nevertheless, prices as well as the quality increase by the order: Middle East, Asia then Eastern Europe.

Culture and Language

It is essential to hold a meeting with the dedicated programmers to determine that communication between you them, should go on smoothly or you will have to add a Scrum Master/ Project Manager as part of the team which means incurring extra costs.

Speaking of the language, most of the Eastern European population is well acquainted with the common languages: English, French, and German unlike in the Middle East and India. In this case, the Eastern European outsourcing companies are in the best position, because in most cases you don’t have to hire an interpreter and be afraid that some technical details can be lost in translation and will cost you extra time and money.


Hiring the dedicated development team seems like an overwhelming task only at first look. A reliable outsourcing service provider will accompany you on every step of establishing the offshore development center. Including product specifications, hiring the right people, and planning development sprints. Share your thought on the subject or leave your comments below and we’ll be glad to help you to gather your dream team together.

Existek is an offshore software development company offering the best dedicated developers for our partners. Hire the dedicated development team with us and save up to 50% of your expenses since we offer: free recruiting until the team starts to work, transparent management, and full control of the project. Visit our contact page or use the chat widget on the right for further assistance.