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Offshore developers and dedicated development team models in particular still are the answers to many of the modern business challenges. But how to encourage cooperation? Find out 10 useful tips for successful collaboration.


The tough budget, lack of human resources with some rare technical skills, or high taxes are often forcing ISVs to apply for dedicated development team services overseas. However, dedicated development brings some issues that can be quite unexpected and be tough to address. Time difference, rare project management tools, and techniques, and unfamiliar technologies that make estimation nearly impossible are some of them.

Fortunately, completing dozens of the projects involving the dedicated development teams we can say that outsourcing can be even more productive and pleasant if stakeholders will stick to a few very simple pieces of advice. When thinking of client-developer relationships that are mutually beneficial, a few things come to mind: understanding, trust, and cooperation. Read the following suggestions and learn how to incorporate these principles (managing software teams) more practically.


The fundamental principle of efficient collaboration is trust. Make sure your dedicated development team knows you trust them.

Tip 1. Don’t micromanage a dedicated development team to save time

Developers are generally not selected at random. Locating a competent outsourcing provider that adheres to quality standards and shares your principles is troublesome, but once you find such a team, allow them to do what they do best. Ongoing meetings will let you track progress and initiate scheduled updates. Regular interference will slow down the team’s work rate and development process, make the staff nervous, and inevitably make them passive programmers instead of active participants. If you want to learn more about how to hire a dedicated development team and the process of hiring read our recent blog post.

Tip 2. Reap the benefits of service packs

Outsourcing companies provide services in packs that include analytics, development tools, quality assurance, and project management features. We suggest using their service packs instead of neglecting specific services to reduce expenses. By refraining from some services, you neglect critical benefits that could lead to negative outcomes for both the client and the dedicated software development team.

dedicated development team key principles illustration

Main principles for effective cooperation with the development team


Regardless of the experience your team has, every new project, particularly if it is your initial project together, has its similarities. As such, during your project’s first stages, it is important to provide the dedicated developers with a comprehensive vision of business objectives and technical duties.

Tip 3. Be prepared to explain your vision to offshore developers

As someone who owns a product and a concept, you understand the product or business better than the dedicated development team you have hired, whether they work on-site or are outsourced. You have likely thought about the project concept for a while before producing the specifications and starting the production process. It makes sense that you’re the one who is most knowledgeable about the project, so be ready to provide answers when a remote team asked key questions.

Tip 4. Be tolerant and patient

If, for instance, you have submitted a project and are awaiting an estimate…but were instead given an intimidating list of queries, don’t lose your cool: questions are encouraging and inevitable. Answering them swiftly will make the project’s estimate more accurate and speed up the implementation process.

Tip 5. Address the project’s business objectives

Ensure that all the members of the dedicated development center know your business logic and objectives. This is critical since their understanding directly impacts a feature’s implementation. The selection of programming platforms, utilities, and approaches might be affected as well.

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Working together with the development team is the best way to get desired results. Furthermore, surveys show us that the dedicated model is most productive when working in parallel with the person, who carries initial initiative. However, this doesn’t mean that you have to track every spend hour in the project management tool and influent the programming tools or methods. Check the following tips.

Tip 6. Participate

It is prudent to calculate how much time you can spend collaborating with an offshore development team prior to giving them a crucial job. Developers generally separate projects into segments and offer weekly updates on their progress, which doesn’t require much time, and their work will be more functional if they obtain quick answers to questions asked. If you believe your timetable will be full, we highly encourage you to appoint a dedicated project manager to curate the project and be available to handle queries during working hours.

How often you have ongoing meetings will be based on the development team’s project methods. The meetings will provide the client and the remote development team with assurances that an outsourced project is progressing as planned and that the outcome is adhering to core business goals. At times, it may be evident that the initial approach was completely or partially wrong, but if you are a part of the process, scheduled steps and mandatory adjustments can turn a project from a failure into a success.

Tip 7. Set reasonable deadlines

ASAP is the most frequently used word to define a deadline and is also the most ungainly one for both customers and developers. Developers would benefit from knowing which tasks are legitimately ASAP and which ones aren’t as much of a priority. Offshore developers can establish practical deadlines when you address key points.

For clients, establishing ASAP deadlines during a project may result in a pair of undesired outcomes: (1) an ASAP task no longer becomes a priority and instead becomes just a REGULAR one, and (2) there will be a decline in quality as the developers get stressed out.

how overtimes influence dedicated development team model productivity

This graph illustrates how overtime dramatically influences productivity

Tip 8. Your own software testing

We refrain from discussing any doubts about outsourcing QA teams. It is you who understands what the outcome should be and what business objectives should be achieved.


While all teams strive for a smooth development process, many issues can still come about during the implementation of the project.

Tip 9. Take the first problem as a test for the whole dedicated development model and yourself

When it comes to missed deadlines and budget overruns, teams that respond well under pressure will strengthen the connections between developers and customers and produce an even better outcome or product. Problems can reveal a dedicated development team’s potential and tell you whether you have competent staff on your hands.

Tip 10. Give top priority to the quality

Correct and accurate estimation is the first thing that makes any development project successful. Deadlines are the key factors that push the project forward. Unfortunately, it is a pretty common situation when an estimated release date can’t be achieved by any means. When developers claim that they can not meet the deadlines it is much better to invest some extra time in development and testing than sticking to the previously established time frames.

How do you ensure that your dedicated development team is working with maximum productivity? We’ll be glad to hear your thought and experience and hope that you’ve found handy tips in our article.

Download “Global Custom Software Development Rates” to get a comprehensive analysis of the pricing in the most popular onshore and offshore outsourcing locations. Hourly rates cards for these territories are included.

Existek is a custom software development company experienced in building efficient and reliable teams. Visit our Dedicated Software Development Team Page to learn more about how this team model helped our customers to achieve their goals or Contact Us directly to discuss how we can help you with setting up your next remote development team offshore.

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